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Crew planning for installers, builders & painters

Stop running your crews off a whiteboard.

VlotPlan puts every crew, every job and every van on one live schedule board — and pushes it straight to your field teams' phones. Plan Monday in minutes, not over ninety phone calls.

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14 days free No credit card Set up in an afternoon

Planning the week at 214 trade companies

Bosman Installatietechniek RVH Bouwgroep Van Dael Schilderwerken Elektra Noord Timmers & Zonen
4,600+field workers planned every morning
1.9Mjobs scheduled through VlotPlan
9 hrssaved per planner, every week
4.8★crew app rating on both stores

What VlotPlan does

The whole company on one screen.

Plan the week in minutes, not Monday mornings

Drag a job onto a crew and it's planned — travel time, working hours and approved leave already accounted for. The board flags what a whiteboard never could.

  • Live conflict warnings when a crew or van is double-booked
  • Availability built in — leave, training days and sick reports block the slot
  • Unplanned-jobs tray so nothing lives in someone's head
CONFLICT CAUGHT · TUE 14
VvE Zonnehof — leak repairZeist · Tue 08:00–12:00JBConflict
Peeters — thermostat swapZeist · Tue 09:30–11:00JBInstall
J. Bakker is booked twice on Tuesday morning.
Move to S. Yilmaz — free 09:00–12:00 →

Your crews see it on their phones — and actually use it

Every fitter and painter gets today's jobs with one-tap navigation. Hours, photos and signatures come in from the van, not on paper on Friday afternoon.

  • Today view — address, contact, materials and job notes in one card
  • Hours & photos from site, attached to the job automatically
  • Schedule changes ping the crew — no more group-chat archaeology

Know what every job really cost — before the invoice goes out

Logged hours and materials flow straight into job costing. See quoted versus actual per job, spot the margin leaks, and invoice days earlier.

  • Quoted vs. actual hours and materials, live per job
  • Margin alerts when a job burns past its budget
  • Exports to Exact & AFAS — approved hours land in your books

From the field

Planners sleep better. Crews complain less.

We planned forty fitters on a whiteboard and a group chat. Two weeks with VlotPlan and Monday morning went from ninety minutes of phone calls to none.

Erik BosmanOperations manager, Bosman Installatietechniek — Zwolle

The crews actually use it. Hours come in from the van instead of on paper on Friday, and our invoices go out three days earlier.

Sanne de RuiterPlanner, Van Dael Schilderwerken — Breda

Pricing

Simple, per crew you actually plan.

Every plan starts with 14 days free — full features, your real schedule, no credit card.

Crew

For teams up to 10 field workers

€49/ month

FLAT · EXCL. VAT · CANCEL MONTHLY

  • The live schedule board
  • Crew app for iOS & Android
  • Unlimited jobs & customers
  • Hours & photo logging
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Most popular

Company

For 10–200 field workers

€3.50/ field worker / month

EXCL. VAT · ANNUAL BILLING · MIN. 10 USERS

  • Everything in Crew
  • Job costing & margin alerts
  • Exact & AFAS integrations
  • Multiple branches & planners
  • Priority support, in Dutch
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Office users are always free — you pay only for the people on the board.

Retire the whiteboard.

Set up VlotPlan this afternoon. Your crews get the app tonight — and tomorrow's first job on it.

Start your 14-day free trial Book a 20-min demo

No credit card. Import your crew list from Excel in one go.